Yesterday, I have posted an interesting topic i.e. “listening skills for HR Professional”. Today let me share some thing on improving the writing skills, which the HR Professionals use in their day-to-day business
The main work of a HR professional is focused on writing Policies, developing Reports, communicating with the Management and employees. Therefore, writing is an essential and most required skill of a HR professional. In the initial stage of the profession the HR professional may not require the skills but as he goes up the professional ladder, the managerial components expand. The writing skills will definitely prove to be important for his success at the senior levels.
The main work of a HR professional is focused on writing Policies, developing Reports, communicating with the Management and employees. Therefore, writing is an essential and most required skill of a HR professional. In the initial stage of the profession the HR professional may not require the skills but as he goes up the professional ladder, the managerial components expand. The writing skills will definitely prove to be important for his success at the senior levels.
How to develop the writing skills?
The first and foremost is reading the writings of the great authors in English language. No doubt, the voracious reader would become a master of the language. The important part of developing the language is applying the finer aspects of language while reading the books of the great authors. But, the skills of writing will not be developed within a short duration of time. Continuous practice and careful learning of the nuances of the language will make the professional to master the language.
Write in plain language
Short sentences will make the reader to understand the concepts more easily. While giving a speech, we can use long sentences to give good effects by using appropriate pauses and body language. But, these non-verbal features are missing in writing. Hence, we should not write as we speak.
Master the special terms, idiom, and forms of expressions that are common in the disciplines. Use simple words to make the reader more comfortable to read. Using bombastic words will make the reader to loose interest in the subject.
Avoid redundant words in the sentence. Active voice is more preferred to passive voice in the language. For instance, the sentence “The HR Officer should prepare
the report” is better than “The report should be prepared by the HR Officer.”
Use abbreviations that are well known by all. Have a strong grammatical foundation to make the writing better. Avoid spelling mistakes Link the sentences as well as paragraphs by using words such as again, also, alternatively, although, another possibility, but, despite, even so, even though, finally, following this, for instance, however, in contrast, in spite of, in the meantime, meanwhile, nevertheless, the next step, then, thus, and yet for ensuring natural flow.
Finally
The first draft may not be the best draft even if you are an expert. You should have patience to correct, revise, edit, and improve your draft. This will enhance the effectiveness in communication and make things easier for the reader.
List of common errors and guidelines for writing reports, better instructions, minutes, developing presentation skills etc will be posted shortly.
The first and foremost is reading the writings of the great authors in English language. No doubt, the voracious reader would become a master of the language. The important part of developing the language is applying the finer aspects of language while reading the books of the great authors. But, the skills of writing will not be developed within a short duration of time. Continuous practice and careful learning of the nuances of the language will make the professional to master the language.
Write in plain language
Short sentences will make the reader to understand the concepts more easily. While giving a speech, we can use long sentences to give good effects by using appropriate pauses and body language. But, these non-verbal features are missing in writing. Hence, we should not write as we speak.
Master the special terms, idiom, and forms of expressions that are common in the disciplines. Use simple words to make the reader more comfortable to read. Using bombastic words will make the reader to loose interest in the subject.
Avoid redundant words in the sentence. Active voice is more preferred to passive voice in the language. For instance, the sentence “The HR Officer should prepare
the report” is better than “The report should be prepared by the HR Officer.”Use abbreviations that are well known by all. Have a strong grammatical foundation to make the writing better. Avoid spelling mistakes Link the sentences as well as paragraphs by using words such as again, also, alternatively, although, another possibility, but, despite, even so, even though, finally, following this, for instance, however, in contrast, in spite of, in the meantime, meanwhile, nevertheless, the next step, then, thus, and yet for ensuring natural flow.
Finally
The first draft may not be the best draft even if you are an expert. You should have patience to correct, revise, edit, and improve your draft. This will enhance the effectiveness in communication and make things easier for the reader.
List of common errors and guidelines for writing reports, better instructions, minutes, developing presentation skills etc will be posted shortly.
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